Enter calendar events
INSTAAR events are entered by our calendar admins using the CU (Localist platform).ÌýThe events appear on the campus calendar instantly and on theÌýINSTAAR websiteÌýwith a potential delay of up to an hour.ÌýThis guide provides INSTAAR calendar admins with tips for entering, editing, and formatting.
If you are not an admin and want to instead submit an event for consideration or have events automatically appear in your personal calendar, get tips from INSTAAR's events calendar resource.
As a general rule, only add events that are either hosted by INSTAAR or sponsored or promoted by an INSTAAR group. If it's just "of interest" to INSTAARs, we don't usually put in on the calendar. For example, we don't usually post Geography Department colloquia, even those that feature INSTAAR speakers.ÌýBut we might add a diversity talk on or off campus that's being recommended by the AllSTAARs Task Force.
When in doubt, go ahead and add it. It's better to err on the side of inclusivity than exclusivity.
Before a new calendar admin can begin entering events, you need to:
- Ensure that you have an account by visiting the and logging in with your IdentiKey (upper right area of the window).
- Double check whether you are already an admin by clicking on your account icon in the upper right. If the resulting drop down includes a choice for "Administration", click it and check whether you can see the INSTAAR events. If so, you are an admin. Ìý
- If you are not yet an admin, ask David Lubinski to submit a request form on your behalf (for "group event admin permissions").
- Wait up to a few days to get approved and set up by the University.
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Once approved, admins must use the university's Localist Events platform, which runs the campus events calendar.ÌýThe quickest way to get started is to log in or visit , which puts in you admin editing mode (alternatively, click on your account icon in the upper right and choose "Administration" from the dropdown options)
See events - To see a list of all past and future events, click on "Events" in the left sidebar and then choose "Live."
Add event - To add a new event,Ìýclick on "Events" in the left sidebar and then choose "+ Add Event."
After saving an event - See what it looks like by clicking the "View Event" link in the upper right area of the Localist event entry form.
The basic instructions for key fields are shown lower on this web page, but you might occasionally need more detailed information. If so, check out the 20+Ìýtutorials for event admins:
Example tutorials:
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Key fields
Entering information - Localist has a bunch of fields.ÌýFortunately, you can ignore many of them. You only need to pay attention to a handful of key fields as noted below. ÌýAnd make sure you be extra careful with the Group and Tags fields:
ÌýÌýFor the Group field, you must click and choose "Institute of Arctic and Alpine Research" every time. If you don't, the event will not appear anywhere on the INSTAAR website.
ÌýÌýFor the Tags field, be sure to type seminars, community, or diversity and hit enter. Repeat for an optional 2nd tag. ÌýOtherwise, your event may not appear on key pages of the INSTAAR website.