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Due to the significant timelines of some university procedures, such as travel to locations with advisories, we strongly recommend that applicants start preparing for travel as soon as possible.
We support projects that involve travel, and we encourage students planning domestic or international travel to connect with us early in the planning process. Projects involving travel will require additional steps in the application and award process.听
Our guidelines require that听1)听students鈥 travel plans are necessitated by project goals,听AND 2) the majority of the students鈥 time abroad is invested in project activities.听
Students participating in institutionally or externally organized programs are not eligible for UROP funding during the grant term in which the program occurs鈥攅ven if the program involves on-site research OR students intend to pursue projects either concurrently or consecutively with the study abroad program.听
Students may apply for UROP funding in a grant term either before OR after a term involving a study abroad program. For example: If a student plans to participate in a study abroad program during the Summer term, they may apply for UROP funding in the following Academic Year. Conversely, students may apply for UROP funding for the Summer term鈥攅ven if they plan to participate in a study abroad program in the Academic Year.
Additional Prompts & Procedures
Student's Prompts
- Will you be at least 18 years of age by the time you intend to travel?
- Destination(s): State/Province/Region, City, Zip/Postal Code
- Lodging(s): Name, Street Address, Phone
- Emergency Contact: Name, Phone, Email and Relationship
- Hospital or Medical Facility: Name, Street Address, and Phone
Mentor's Prompt
100 words maximum: Explain how you will support your mentee's domestic or international travel plans.
If planning international travel, applicants听must complete the International Travel Registration process as stipulated in the听Policy on Student International Travel and Programs. Applicants are responsible for paying the cost of the program and all related fees directly.听UROP recommends starting the process no later than 3 months prior to departure. To begin, email听registertravel@colorado.edu or visit International Travel Registration for details. All travel to a country and/or area designated as a 鈥淗igh-Risk Location鈥 is restricted and requires an appeal to the campus International Risk Committee for Student Travel for permission to travel.
UROP Procedures
- UROP will notify Education Abroad (EA) of all applications proposing international travel. 听For student grant applicants, notices are sent to EA as faculty mentors complete and submit the Mentor Endorsement form.
- Applicants will be contacted by an EA representative and are expected to follow up in a timely manner鈥攖o start the International Travel Registration process, determine if additional compliance procedures are necessary and establish a timeline appropriate for their travel plans.
- EA will notify UROP that applicants have started the International Travel Registration process and alert UROP if an applicant's travel plans require an appeal from the International Risk Committee (IRC).
- UROP will send decision notices after EA confirms that applicants have started the registration process.
- Applicants travelling to locations that do not require an appeal from the IRC may be issued payment before the travel registration process is completed.
- Applicants travelling to locations that require an appeal from the International Risk Committee or additional compliance procedures will be issued payment only after their travel plan has been approved. 听Award offers will be withdrawn if an applicant's travel plans are not approved by the IRC. 听Applicants are responsible for notifying UROP of final IRC decisions.
Student's Prompts
- Will you be at least 18 years of age by the time you intend to travel?
- Destination(s): Country, State/Province/Region, City, Zip/Postal Code
- Lodging(s): Name, Street Address, Phone
- Emergency Contact: Name, Phone, Email and Relationship
- Hospital or Medical Facility: Name, Street Address, and Phone
- Have you completed the international travel registration process?
- Yes: Attach your approval email.
- No: (100 words maximum) Explain your plan to complete the international travel registration process.
Mentor's Prompt
- 100 words maximum: Explain how you will support your mentee's domestic or international travel plans.
