90 Days Prior to Award End Date

Award Closeout

Tasks to start:

  • Monitor burn rate to date
    • Track under/overspending
  • Finalize equipment and property purchases
    • Equipment purchases ordered after this date require sponsor approval or written justification
  • Check the agreement terms for final invoicing instructions
    • Ensure all valid, allowable expenditures will post to the award in the month before the final invoice is due
  • Review all cost share commitments to ensure they are fulfilled by the end of the award. Contact the RFS Cost Share Accountant. Start working now to:
    • Ensure funds (cash) is transferred to cost share SpeedType and expenditures are posted per cost share
      commitment.
    • Obtain all documented in-kind contributions and provide to the Cost Share Accountant.
    • Confirm with subawardees that their cost share commitment will be fulfilled and reported, if applicable.

If Award has Subs:

  • Contact sub-awardees to notify them of the date by which final reports and a final invoice (clearly marked as听
    鈥淔inal鈥) must be received to ensure payment.
  • Contact ocgsubcontracts@colorado.edu with questions

Download the Award Closeout Tool.

Download the Award Closeout Tool

Need an extension?

Visit the No Cost Extension webpage. For questions, contact your Grant or Contract Officer found in the Unit Directory.